WHAT IS A NOTARY PUBLIC?
In Washington state, a notary public is a commissioned official who serves as an impartial witness to the signing of legal documents who verifies the identity of the signers, confirms they are signing knowingly/willingly, and ensures the documents are signed and dated correctly to help safeguard the public by preventing fraud and ensuring documents are properly executed. Notaries must verify the identity of the signer, witness them signing the document, and administer oaths and affirmations. Notaries must also complete a notarial certificate for each act, which includes a description of the act, the date, their signature, title, and official seal. Notaries are appointed by the Washington State Department of Licensing. Washington does not currently mandate notary or signing agent training but they recommend that you seek it anyway -- so that you know how to do your job. And again, that is what I am here for.
The notary public office is a vital public function in Washington. They are called upon to perform many valuable services for the business, legal, and financial communities. Effective notary services help to ensure that documents are properly executed, that facts are duly certified, and above all, that the public is protected from fraud. Notarization is essential for many official documents including mortgages, deeds, contracts, and various corporate transactions and notaries are the front line in fraud prevention.
By following the Washington State Notary Public Guide, RCWs and WACs, and industry best practices, notaries are expected to understand their role and duties and follow the law. Among other things, notaries are prohibited from offering legal or immigration advice or acting as an immigration consultant. A notary public must be at least 18, able to read and write English, and be a resident of or have a place of employment in Washington. A notary public must be ethical and honest and committed to their duties. Notaries must be able to pass a criminal background check, maintain a $10,000 surety bond, complete an oath of office, and keep a bound journal of all notarial acts.
